Chapter VI. Designated Registration Institutions

(Application for Designation)

Article 39. The person who applies for the designation in accordance with the provisions of paragraph 2 of Article 75-2 of the Law, which applies mutatis mutandis in Article 85-3, shall submit to the Minister of Health, Labour and Welfare an application form describing the following matters:

(1)  Name and address of the applicant.

(2)  Name and address of the office in which consultant test business is to be conducted.

(3)  Date on which consultant test business is to be started.

2. The application form prescribed in the preceding paragraph shall be accompanied by the following:

(1)  Certified copy of the articles of incorporation or the articles of association, and of the register.

(2)  List of assets and the balance sheet for the business year prior to the business year including the date of application.

(3)  Business program and a budget of income and expenditure for the business year including the date of application and the next business year.

(4)  Document describing the names and personal records of officers.

(Report of Change in the Name, etc., of Designated Registration Institution)

Article 40. A designated registration institution shall, when changing its name or address, or the name or address of the office where registration business is conducted, submit to the Minister of Health, Labour and Welfare a notice describing the following matters:

(1)  New name or address of such a designated registration institution, or the new name or address of the office where registration business is conducted.

(2)  Date on which such change is planned.

(3)  Reason for such a change.

2. A designated registration institution shall, when newly establishing or abolishing its office where registration business is conducted, submit to the Minister of Health, Labour and Welfare a notice describing the following matters:

(1)  Name and address of such an office to be newly established or abolished.

(2)  Date on which registration business is planned to be started, or abolished at such an office to be newly established or abolished.

(3)  Reason for new establishment or abolition.

(Application for Approval of Appointment and Dismissal of Officers)

Article 41. A designated registration institution shall, when applying for an approval in accordance with the provision of paragraph 1 of Article 75-4 of the Law, which applies mutatis mutandis to Article 85-3, submit to the Minister of Health, Labour and Welfare an application form describing the following matters;

(1)  Name and brief personal history of the officer to be appointed or dismissed.

(2)  Reason for appointment or dismissal.

(Issuance of Documents to Designated Registration Institution)

Article 42. The Minister of Health, Labour and Welfare shall issue the documents describing the name, date of birth, address, number of the certificate of passing examination and division of such a consultant license examination to the designated registration institution.

(Notification to The Designated Registration Institution)

Article 43. When the designated registration institution conduct a registration business, the Ministry of Health, Labour and Welfare shall notify the designated registration institution the effect when the registration of consultant is canceled in accordance with Article 85.

 (Application for an Approval of registration Business Rules)

Article 44. A designated registration institution shall, when applying for an approval in accordance with the provisions of the former part of paragraph 1 of Article 75-6 of the Law which applies mutatis mutandis to Article 85-3, apply in writing with the business rules on the implementation of resistration business relating to the said approval.

(Items to Be Included in Registration Business Rules)

Article 45. Items to be provided in the registration business rules based on the paragraph 2 of Article 75-6 of the Law, which applies mutatis mutandis to Article 85-3, shall be as follows:

(1)  Items concerning the time that registration business is conducted and day off.

(2)  Items concerning the place where the registration business is conducted.

(3)  Items concerning the method of enforcement of registration.

(4)  Items concerning the payment and collection of fees.

(5)  Items concerning the issuance, renewal and reissuance of registration certificate.

(6)  Items concerning the maintenance of confidential information which becomes known in relation to registration business.

(7)  Items concerning the custody of books, documents related to registration business, and the name list of occupational safety consultant and occupational health consultant based on the paragraph 1 of Article 84.

(8)  Other items necessary to conduct consultant test business.

(Application for an Approval of Revised Registration Business Rules)

Article 46. A designated registration institution shall, when applying for an approval in accordance with the provisions of the latter part of paragraph 1 of Article 75-6 of the Law, which applies mutatis mutandis to Article 85-3, submit to the Minister of Health, Labour and Welfare an application form describing the following matters:

(1)  Items to be changed.

(2)  Date on which such change is planned.

(3)  Reason for such change.

(Report on Registration Status)

Article 47. A designated registration institution shall submit to the Minister of Health, Labour and Welfare the registration status report (Form No. 9) without delay after every quarter of each business year.

(Report on illegal Registration)

Article 48. Should any illegal registration of the registered consultant be detected, the designated registration institution concerned shall immediately submit to the Minister of Health, Labour and Welfare the report on the following matters.

(1)  The content of registration concerning the registered consultant in question.

(2)  The content of illegality concerning the registration.

(Preparation and Preservation of Books)

Article 49. A designated registration institution shall prepare the books describing the following matters for every division of consultant examination and shall keep such a book until it abolishes its consultant business:

(1)  Monthly number of cases of the registration, rejection of registration and cancellation of registration.

(2)  Monthly number of cases of the renewal, reissue, and return of the registration certificate.

(3)  Monthly number of cases of the report to be made under Article 19 of Ordinance on Industrial Safety Consultants and Industrial Health Consultants (restricted to the cases of the registered consultant who have discontinued their services or died) and the monthly number of the reports set forth in the preceding article.

(4)  Number of registered consultants as of the end of each month.

(Application for an Approval of Suspension and Abolition of Registration Business)

Article 50. A designated registration institution shall, when applying for an approval in accordance with the provisions of Article 75-10 of the Law which is to be applied mutatis mutandis to Article 85-3, submit to the Minister of Health, Labour and Welfare an application form describing the following matters:

(1)  Date of registration business to be suspended or abolished.

(2)  The period of such a suspension, when registration business is to be suspended.

(3)  Reason for suspension or abolition of registration business.

(Transfer of Registration Business, etc.)

Article 51. The designated registration institution shall, in a case where if falls under the provisions of paragraph 2 of Article 75-12 of the Law which applies mutatis mutandis to Article 85-3 conduct the following items:

(1)  Transfer of registration business to the Minister of Health, Labour and Welfare.

(2)  Transfer of records and documents concerning registration business and the name list of

occupational safety consultant and occupational health consultant based on the paragraph 1 of Article 84, which is applied by being read in accordance with the paragraph 2 of Article 85-2, to the Minister of Health, Labour and Welfare.

(3)  Other items the Minister of Health, Labour and Welfare deems to be necessary.

(Public Announcement)

Article 52. The Minister of Health, Labour and Welfare shall, in the cases shown in the left column of the following table, make public announcement of the matters shown in the right column of such table on the official gazette: